TUC Board minutes

Trinity United Church Board Meeting Minutes  

December 20, 2023 - 7:00pm

At the Uxbridge Seniors Centre

        

Present:  Rev. Karen, Ian Finlay, Ted Myers, Donna Shier, Bob Kirvan, Carolyn Hicken, Wayne Brasseur and Rob Croxall  Regrets: Alan McClelland

 

and Opening Prayer – lead by Rev. Karen Croxall

a.     Music Leader profile – Rev. Karen will create a profile for the January newspaper.

   b.  Community of Faith Plan has been started – Ted will work on this

c.     Affirming Congregation – at a standstill.

 

Moved by Ted/Donna to increase amount pledged to $3,500 Carried.

 

Members: Maureen Coxworth, Jean Tomlinson, Anne Watson, Gord Elford, Bob & Rev. Karen.

 


Trinity United Church Board Meeting Minutes 

November 7, 2023 - 7:00pm

At the Uxbridge Seniors Centre

        

Present:  Rev. Karen, Ian Finlay, Ted Myers, Donna Shier, Bob Kirvan, Carolyn Hicken, Alan McClelland, Wayne Brasseur and Rob Croxall

 

a.     Rev. Karen’s study leave – service November 19

Suggestions Brian Evans or Hymn singing

Karen will ask Brian and/or Karen Ritchie if they are available

f.      Affirming Congregation – Rev. Karen to find out the process and requirements.

 

 

 

 



Trinity United Church Board Meeting Minutes

June 7, 2023

7:00pm

At the Uxbridge Legion

        

Present:  Rev. Karen, Ian Finlay, Ted Myers, Rob Croxall, Donna Shier, Bob Kirvan, Carolyn Hicken, Alan McClelland and Wayne Brasseur

 

 

 

                     The audit account will note the Tornado and building demolition.

                     Audited financial will be distributed by email at a later date.

 

 

 

 

 

 

 

 

 

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TRINITY UNITED CHURCH UXBRIDGE

ANNUAL CONGREGATONAL MEETING

Sunday, May 28, 2023

 

Call to Order - Ian Finlay Called the Annual Congregational meeting to order at 10:30 a.m. following the shortened Worship Service.  51 in attendance in person.

 

Appointment of Secretary - MOTION - moved by Ted Meyers/Jan Wilson to appoint Carolyn Hicken as recording secretary for the meeting.  Carried.

 

Prayer - Rev. Karen Croxall led in prayer.

 

Opening Remarks - Chair Ian Finlay spoke briefly about the past year, remarking on the loss of our building, putting the people of the church first in mind, stating that God is with us and commenting toward an affirming church.

 

MOTION - moved by Donna Shier/Rob Croxall that those present would have voting privileges.  Carried.

 

In Memoriam - Betty Tapscott, Ivy Gibson and Helga Baerisch were remembered.

 

Minister's Comments - Rev. Karen spoke about our journey of grief and acknowledged that we have done well.

 

Annual Committee Reports - MOTON - moved by Alan Wells/Alan McClelland that the reports by accepted as presented in the Annual Report with amendment to the 3 deaths.  Carried.

 

Property & Finance Update - MOTION - moved by Ted Meyers/Donna Shier to accept the reports minus the Auditor's report that will be presented at a later date.  Carried.

 

MOTION - moved by Bob Kirvan/Alan Wells to set the 2023 M&S budget at $10,500.  Carried

 

Nominating Committee Report & Elections - MOTION - moved by Alan McClelland/Wayne Brasseur that the nominations by closed after calls from the floor.  Carried.

 

Discussion took place regarding Bible Study and Spiritual development.

 

Unfinished Business - meeting reports will be available on the website for those on the Board.

 

New Business - Donations to Canada Foodgrains are encouraged.  MOTION - moved byAnne Wells/Jennifer Pilkey to donate $1,000 to Canada Foodgrain through donations received in June.  Carried.   MOTION - moved by Marion Martin/Jan Wilson requesting Ian Finlay to have Canada Foodgrains add to M&S for $2,500.  Carried.

 

Appointment of Auditors for 2023 - MOTION - moved by Ted Meyers/Alan McClelland to appoint Balanced Accounts Accounting Service of Uxbridge as the auditors for 2023.  Carried.

 

Closing Prayer by Rev. Karen.

Adjournment by Bob Kirvan



Trinity United Church Uxbridge PC

7 pm at Sandford Community Centre, 433Sandford Rd, Sandford

Members of Trustees are also invited to Participate.

 

Minutes:  recorded by Ted Meyers

·        Opening Prayer and Comments by Rev Karen Croxall

·        Motion Meyers/Croxall That all present who are Trinity members be allowed to vote.  Carried

·        Motion Meyers/Shier That the trustees be directed to improve the facilities at Uxbridge Seniors Centre working with the Seniors Club and the township to make space more church like. Carried

 

·        M&P update.

o   Motion by Meyers/Shier to accept the M&P report re summer hours for Rev Karen as follows.  Carried

§  Rev Karen to attend the regional council annual meeting May 5th and 6th

§  Rev Karen to attend Festival Of Homiletics May 15th to 18th.   Ted to arrange for special speaker for Jun 18th

§  Rev Karen to attend Retreat and Atlantic School of Theology May 30th to Jun 3rd

§  Rev Karen on holidays for month of July from Jul 1st to Jul 31st  this impacts 5 Sundays. Should we close for July to be discussed at next meeting.

 

·        Financial Update 

o   Motion Meyers/Campbell that the financial report be accepted as presented.  Carried

§  Books should be Available for Annual meeting May 28th

§  cashflow for 2022 and Q1 2023 presented.

§  Mortgage of $377k has been paid off  - as directed by motion from Congregational meeting held April 16th

·        Moved by Ted Meyers, seconded by Rob Croxall   That the Congregational Board of Trinity United Church Uxbridge direct the trustees to pay off the outstanding mortgage / loan with TUCC of $376,000 with funds from the Insurance claim. 

·        Annual Meeting 

o   Motion McClelland/Brasseur That the annual meeting be held on May 28th at 10:30 am.   Church service will be shortened to allow Rev Karen to Leave by 11:30.

 

·        Development Project

o   Motion Meyers/Shier That the Board support the original motion to build a new building fronting on 1st Avenue and continue to worship in Uxbridge Seniors Centre until the new building is ready for occupancy.  Carried   The Original motions are below:

§  The congregational board met on Monday the 26th of September to receive the recommendation from the Trustees for going forward with the New Church development project.  They unanimously approved to Incorporate a new church facility into the planned housing development. This recommendation will be presented to congregation on Oct 16th, 2022, at a special congregation meeting to be held immediately following the church service on that day.

§  Moved by Ted Meyers, seconded by Wayne Brasseur That the Congregation of Trinity United Church, Uxbridge approve the recommendation from the Congregational Board and Trustees to Incorporate a new church facility into the planned housing development.  Carried

·        This option also requires that the current building including Trinity Hall be demolished and then the additional footprint would be included in the planning for a new Housing opportunity at 15, 19, and 23 Main St with a modern multi purpose worship space (200 seats), kitchen, meeting rooms, offices, and other general use facilities that the congregation and community might need.  This option could leave our congregation with a new facility which includes some of the current church artifacts (stained glass windows, bell tower, Front doors) included in the new design.  With this option it should be possible to avoid any significant fund raising.

 

o   Guidelines for consideration in the Initial Architect work for new church.  Based on the info gathered the following Development guidelines will be presented to Kindred Works to get the initial feasibility report from the Kindred Works re scope, duration and required financing for New Building. 

The following list of suggestions for consideration in the new Multi purpose building/church gathered through conversations and a special congregational meeting were reviewed and approved by the congregational board and trustees meeting last evening May 1st.

·        Location / Access / Style

o   Access from 1st Ave versus Main st

o   Single storey versus Multi Level

o   5000 sq ft at a cost of $500 per sq ft $2.5 Million

o   Multi use worship space.

o   Gathering area / Atrium / cloak room / storage / nursery space

o   Energy efficient building

o   Traditional look outside and modern inside

·        Audio Visual

o   Electronic Keyboard (piano and organ simulation

o   Available through out building.

·        Kitchen

o   Commercial grade versus Kitchenette

·        Washrooms

o   Handicap accessible

·        Admin space

o   Minister office

o   Admin office

o   Meeting room 10 to 20 people usable as 2nd office

o   Equipment room photo copier printer

·        Windows

o   Stained Glass windows

o   Stained glass windows back lit hanging in atrium

 

New Business

o   Motion Croxall/Campbell That Trinity UC donate $250 to the Prayer Breakfast event and $250 to the Food Bank.    Carried

Rev Karen led us in a closing prayer

Adjourned



Minutes of Congregational meeting Sunday, October 16, 2022

 

There were 57 in attendance in person and on zoom.

 

Ian Finlay opened the meeting at 11:10 a.m.

 

Rev. Karen Croxall lead in prayer.

 

Ian announced the vote would include members as well as adherents.

Carolyn Hicken was appointed as Secretary for the meeting.

MOTION: Moved by Rob Croxall, seconded by Louise Thomas – approved.

 

Procedure from Annual Meeting:

Nominations from the floor to join the church board had been missed.

MOTION: Wayne Brasseur was nominated by Alan McClelland -seconded by Ted Meyers

Approved.

Call for any other nominations – Nominations closed.

 

Ted Meyers took the floor for the Presentation.

MOTION: Moved by Ted Meyers, seconded by Wayne Brasseur

That the Congregation of Trinity United Church, Uxbridge approve the recommendation from the Congregational Board and Trustees to incorporate a new church facility into the planned housing development.

This option also requires that the current building including Trinity Hall be demolished and then the additional footprint would be included in the planning for a new Housing opportunity at 15, 19 and 23 Main Street with a modern multi purpose worship space (200 seats) kitchen, meeting rooms, offices, and other general use facilities that the congregation and community might need.  This option could leave our congregation with a new facility which includes some of the current church artifacts (stained glass windows, bell tower, Front doors) included in the new design.  With this option it should be possible to avoid any significant fund raising by the church.

  

After much discussion the MOTION was CARRIED UNANIMOUSLY

 

Rev. Karen Croxall closed with prayer.

MOTION: Moved to adjourn by Nairn Robertson