TUC Board minutes

Trinity United Church Board Meeting Minutes

June 26, 2025 - 7:00pm

14 Low Blvd., Uxbridge

Present:  Rev. Karen, Donna Shier, Ted Meyers, Wayne Brasseur, Bob Kirvan, Carolyn Hicken and Ian Finlay.  Regrets: Alan McClelland, Rob Croxall and Kirsten Clark

1. Welcome by Ian

and Opening Prayer - led by Rev. Karen Croxall

2. Minister’s Comments – not at this time

3. Motion to approve the agenda – Donna/Bob - approved

4. Motion to approve the Minutes of the last meeting– Donna/Bob – approved.

5. Action Items from previous minutes:

Included in later discussions

6. Updates:

   1. Worship Committee – as per Annual report

   2. Financials – books have been audited

Motion to accept the audited report and pay invoice -Ted/Donna - approved

   Financial position –

Motion: Treasurer’s report as presented moved by Ted/Donna – approved

6. 3. New build – inground tank to be examined.

Motion: to pay York 1 of Uxbridge $76,898.93 moved by Ted/Wayne– approved.

Signatures are needed on forms.

Motion: Give approval of expenditures for storage $2,732.34 Ted/Donna – approved

Investigate what exactly is in the storage unit.

6. 4. M&P – Music person is still needed.

7. Other business

a.     Annual Meeting – date changed to July 6.  Refreshment will be served.

Motion: The board recommends $10,000 budget for M&S Bob/Ted – approved

Motion: Nomination report presented Ted/Wayne - approved

b.     Covenanting Service – with the announcement of the site plan approval.

Closing Prayer – Rev. Karen closed with prayer.

8. Next meeting date – September 8 at 7pm

9. Adjournment Moved by Karen

 Trinity United Church Board Meeting Minutes

February 3, 2025 - 7:00pm

Via Zoom

Present:  Rev. Karen, Donna Shier, Ted Meyers, Alan McClelland, Wayne Brasseur, Bob Kirvan, Carolyn Hicken, Rob Croxall and Ian Finlay

1. Welcome by Ian

and Opening Prayer - led by Rev. Karen Croxall

2. Minister’s Comments – Bible Study and Book Club groups are meeting.  Lenton Bible study is coming together.  Darlene Hallett LLWL will be preaching on Sunday, February 9.

3. Motion to approve the Agenda – Bob KirvanAlan McClelland - approved

4. Motion to approve the Minutes of the last meeting– Rob Croxall/Wayne Brasseur – approved.

5. Action Items from previous minutes:

ACTION ITEMS: -

Time Capsule – pending

Internet – Ted reports the township is updating the systems in their community halls.

Music – the person from Northminster will meet with TUC near the end of April

Phone directory – only 44 responses – will send requests to others.

6. Updates:

   1. Worship Committee – have not met. Lynn, Donna and Carolyn - looking for more members.

   2. Financials – 2024 M&S $10,880.  107 Tax receipts created.   

Financial position – Ted will distribute cash flow report

Motion: Verbal Treasurer’s report moved by Ted/Donna - approved

6. 3. Trustees/New build – Nothing concrete – once the site plan is on the township website the details of the building will be available – a development agreement with Kindred Works to recommend who will do what, when and how will then take place.

   4. M&P – Congratulations to Rev. Karen as TUC full-time minister.

Rev. Karen’s study leave is the week of February 9 to 15.

The covenanting service will take place in May and include 100th Anniversary celebration with dignitaries from the United Church

Rev. Karen will be away May 4, 2025.

6. 5. Visiting Committee – nothing to report – no home visits requested only hospital visits.

7. Other business

         Annual Meeting – date TBD

         Plaques – Rob has 2 plaques honouring 1st world war participants.  There is another – where?

         Registers (Burial/Marriage) – where are these being stored?

8. Closing Prayer – Rev. Karen closed with prayer.

9. Next meeting date – March 10, 2025 on zoom

10. Adjournment Moved by Rob

11. ACTION ITEMS: 

Ted to email cash flow report

                     Locate other plaque and registers

Time capsule

Music

Trinity United Church Board Meeting Minutes

November 18, 2024 - 7:00pm

Via Zoom

Present:  Rev. Karen, Donna Shier, Ted Meyers, Alan McClelland, Wayne Brasseur, Bob Kirvan, Carolyn Hicken and Rob Croxall.  Regrets: Kirsten Clark and Ian Finlay

1. Welcome by Ted Meyers

and Opening Prayer - led by Rev. Karen Croxall

2. Minister’s Comments – Reading from Matthew chapter 5

One person interested in Confirmation class.

3. Motion to approve the Agenda – Wayne Brasseur/Alan McClelland - approved

4. Motion to approve the Minutes of the last meeting– Rob Croxall/Wayne Brasseur – approved.

5. Action Items from previous minutes:

ACTION ITEMS: -

Youth – Andrew Clark interested in Confirmation class

Time Capsule – pending

New Members – Bob has told them to speak with Rev. Karen

Storage – at USC – Wayne and Alan will clear out the storage room

Internet – Ted will speak with the township and Rogers

Music – Laura Scarborough will play November 24, Karen Ritchie December 1, Alan, Maureen, 

Jo and Wayne on December 8.

6. Updates:

   1. Worship Committee – Carolyn Hicken agreed to join the committee.

   2. Financials – No report as bank statement was not available.

M&S will be paid at end of November

Financial position will be reported in the Thursday news

6. 3. Trustees/New build – still waiting on Hydro

One tenant still waiting to be placed in Durham Community Care Beaverton

Floor plan layout of church design to be available soon

Still waiting for a contract between TUC and the builder of the church.

6. 4. M&P – Ted is in communication with the new music person

7. Other business

Church phone directory – Request for information will be in the weekly news.

2025 Board Meeting schedule – January 13, February 10, March 10 and April 14

         Board Social gathering – between December 27 and 30.

8. Closing Prayer – Rev. Karen closed with prayer.

9. Next meeting date – December 16, 2024 at 7p.m.  only if needed.

10. Adjournment Moved by Rob

11. ACTION ITEMS:  Time Capsule – Internet – Music – Phone Directory

Trinity United Church Board Meeting Minutes

October 28, 2024 - 7:00pm

At 14 Low Blvd.

Present:  Rev. Karen, Ian Finlay, Ted Meyers, Alan McClelland, Wayne Brasseur, Bob Kirvan, Carolyn Hicken and Rob Croxall.  Regrets: Kirsten Clark and Donna Shier

1. Welcome by Ian Finlay

and Opening Prayer - lead by Rev. Karen Croxall

2. Minister’s Comments – none at this time

3. Motion to approve the Agenda – Bob Kirvan/Alan McClelland - approved

4. Motion to approve the Minutes of the last meeting– Ted Meyers/Alan McClelland – approved.

5. Action Items from previous minutes:

   1. Donation Software – working ok – easy to use

   2. Youth – Include in discussion possibly December 29

   3. Time Capsule – Ian will discuss with the township

   4. New Members – Jeff, Dave and Doug request to become members of TUC Confirmation to take place when a common date is found.

6. Updates:

   1. Worship Committee – Request for another volunteer for set up Sunday mornings. There is a need to have someone back up for the sound system.  The township has requested the use of the room we now store our hymnbooks, sound system, etc.  Discussion about possible places to use.  Suggestion to obtain our own internet system with Rogers at the Seniors Center.

6. 2. Financials – Ted Meyers distributed the cash flow report.  Transfer of funds from Capital Fund to the local fund is needed. 

Motion: Moved by Bob Kirvan/Rob Croxall to accept the report – approved.

6. 3. Trustees/New build – Snow removal

Trinity Manor will include snow removal from First Ave. and the Laundromat owner will remove snow from Main St. property sidewalk.

Kindred Works will not be able to start the project this year.  Setbacks include transformer location, Elexicon shortfall, etc.

6. 4. M&P – Rev. Karen reported difficulty in getting the information uploaded to the HUB, but once that is done, Ted Meyers will complete the next steps and then Darren Liepold will approve the call.  Rev. Karen spoke about taking a Sabbatical in the new year.

Carolyn Hicken has requested a change from employee to volunteer for the same job

Music Accompanist – interested person possibly for December – Barbara Gilbert Sowerby

7. Other business

Rev. Karen is on study leave November 3 – Richard Bennett will conduct the service.

Ted is away from November 4 to December 9

Ian is away from November 18 to December 2?

8. Closing Prayer – Rev. Karen closed with prayer.

9. Next meeting date – November 18, 2024 at 7p.m. on ZOOM

10. Adjournment Moved by Wayne

11. ACTION ITEMS: - Youth – Time Capsule – New Members – Storage – Internet – Music

 Trinity United Church Board Meeting Minutes

September 23, 2024 - 7:00pm

At 14 Low Blvd.

Present:  Rev. Karen, Ian Finlay, Ted Meyers, Alan McClelland, Wayne Brasseur, Bob Kirvan, Carolyn Hicken, Donna Shier and Rob Croxall.  Regrets: Kirsten Clark

1. Welcome by Ian Finlay

and Opening Prayer – commenting on Numbers - lead by Rev. Karen Croxall

2. Minister’s Comments – none at this time

3. Motion to approve the Agenda – Donna Shier/Wayne Brasseur - approved

4. Motion to approve the Minutes of the last meeting– Rob Croxall/Ted Meyers – approved.

5. Action Items from previous minutes: completed

6. Updates:

a. Worship Committee – September 29 – Orange shirt day – Karen Ritchie on piano

Discussion re outdoor service and groups survey

Communion on Thanksgiving Sunday

If congregation wish to donate to Canadian Food Grains Bank they will be directed to the link for their website.

Anniversary Sunday is now October 20 – Reflections with Brian Evans will be our guests – with coffee time after service.

b. Financials – Ted Meyers distributed the cash flow report.

Motion: Moved by Ted Meyers/Donna Shier to accept the report – approved.

Motion: Moved by Tey Meyers/Donna Shier to approve changing Donation Software from desktop to online – cost $168 US/year with discount if signed up by Sept.28 – 6 months free + 1st year -25% - approved.

c. Trustees/New build – Motion: Moved by Ted Meyers/Alan McClelland to move to in camera discussion.  Moved by Ted Meyers to rejoin Board meeting.

Motion: Moved by Ted Meyers/Wayne Brasseur that the Congreational Board of TUC continue to support the Housing and New Church Development Projects and authorize the Development Team to sign the trust agreements. – approved.

d. M&P – Motion: Moved by Ted Meyers/Donna Shier that the congregational Board of Trinity Pastoral Charge, Uxbridge approve the recommendation of the M&P Committee to ask ECORC for a change in Pastoral Relations for Rev. Karen Croxall to a full time call effective July 1st, 2024 with a compensation package as per UCC salary guidelines. – approved with one abstention.

Music Accompanist – search is underway.

e. Visiting Committee – no report

f. Request/suggestion to explore youth involvement – discussion to take place after Sunday service – alternatives to Sunday Worship discussion - attendance was low on Wednesday services – young people are more likely to attend at a different time.

g. Seniors Centre – What are we waiting for – TUC can still offer dinners, etc.  How about Dinner Church.

7. Other business

Time Capsule – suggestion to record opening of them.

Offer a new member session

8. Closing Prayer – Rev. Karen closed with prayer.

9. Next meeting date – October 28, 2024 at 7p.m.

10. Adjournment Moved by Alan

11. ACTION ITEMS: -

    1. Communion Oct. 13

    2. Coffee Oct. 20

    3. Donation Software

    4. Youth

    5. Time Capsule

    6. New Members

Trinity United Church Board Meeting Minutes

June 3, 2024 - 7:00pm

At 14 Low Blvd.

Present:  Rev. Karen, Ian Finlay, Ted Myers, Alan McClelland, Wayne Brasseur, Bob Kirvan, Carolyn Hicken, and Rob Croxall.  Regrets: Donna Shier, Kirsten Clark

1. Welcome by Ian Finlay

and Opening Prayer – lead by Rev. Karen Croxall

2. Minister’s Comments – doing some brainstorming

3. Motion to approve the Minutes of the last meeting– Rob Croxall/Bob Kirvan – approved.

4. Action Items from previous minutes:

a.     Music Leader profile – under M&P.

4. 2. Community of Faith Plan – in process

c.     Darren Liepold – July 7 – not available as he has moved.  Ted will lead worship

d.     Foodgrains speaker September 22 – Rob will contact

5. Updates:

   1. Worship Committee – music Director ad complete. Committee met May 8.  Communion is planned for July 14. Other local churches will be invited to join Trinity during the summer.

   2. Financials – Ted noted Trinity is in good shape. The trustees have seen the Audited statement.  Motion: Moved by Ted/Rob to accept the report and make it available to the congregation – carried.

   3. Trustees/New build

   4. M&P –Discussion re Music Director.  Summer services on Wednesdays.

6. Other business

Church membership and Social Services were discussed.

7. Closing Prayer – Rev. Karen closed with prayer.

8. Next meeting date – TBA

9. Adjournment Moved by Alan

10. ACTION ITEMS: -

    1. Continue to create Community of Faith Plan.

    2. July 7 worship leader

    3. Foodgrains speaker September 22

Trinity United Church 

Board Meeting Minutes

February 27, 2024 - 7:00pm

At the Uxbridge Seniors Centre

Present:  Rev. Karen, Ian Finlay, Donna Shier, Bob Kirvan, Carolyn Hicken, Wayne Brasseur and Rob Croxall.  via Zoom: Ted Myers.  Regrets: Alan McClelland.

1. Welcome by Ian Finlay at 7:45 p.m.

and Opening Prayer – lead by Rev. Karen Croxall

2. Minister’s Comments – none at this time

3. Motion to approve the Minutes of the last meeting– Donna Shier/Rob Croxall – carried

4. Action Items from previous minutes:

• Music Leader profile – nothing to report

• Community of Faith Plan has been started – nothing to report

• Congregation note – to go out at Easter

5. Updates:

• • • Worship Committee – Palm Sunday communion.  Coffee March 24.  Kid’s Club needs one more volunteer. Transfer of membership Jo-Anne Shannon has requested a transfer to Metropolitan U C.

    • Financials – Ted noted the books will be delivered to the auditor.

    • Trustees/New build – discussion re bell tower, etc.

    • M&P – Rev. Karen May 13-16 study leave, July 3-7 and September 22. Discussion re summertime church closure – no decision.

    • Annual meeting has been postponed from April 21 to May 5 on a Motion moved by Wayne/Donna approved. Senior Center to be booked until 1 pm.  Deadline for reports to office – April 7.  Report to congregation April 21.

6. Other business

   • Minister supply – Adele Boy will conduct services May 19 and June 2.

   • Maundy Thursday – Good Friday – joint services with St. Andrews- Chalmers, Sandford/Zephyr to join as well.

   • Easter music – Jo & Mo and Laura

   • Foodbank Sundays – during Lent encourage congregation to bring items.

7. Closing Prayer – Rev. Karen closed with prayer.

8. Next meeting date – April 8 at 7:30 p.m. – place to be decided.

9. Adjournment Moved by Wayne at 9:10 pm

10. ACTION ITEMS: -

    • Create Music leader profile.

    • Continue to create Community of Faith Plan.

    • Congregation note for Easter